Small graphic design studio needs a Office Administrator.

Needs to be detail-oriented, organizer, able to take direction, able to work with and without supervision, self-starter, problem solver, good with numbers, ....Must have car.
Approx. pay range: $8 - 12/hr depending on skills.

General Office Work
......Assistance in Sales
............• Create promo packages for potential clients
............• Appointment scheduling
............• Create generic price & sell sheets
......Payroll
............• Liaison with present outside payroll service
............• Payroll in Quicken
......Ordering Supplies
............• Insure supplies up to date
......Filing
............• Filing of jobs done, vendor invoices, etc.
Client and In-House Jobs
......Job Costing
............• Call vendors (printers, etc.) for hard costs- Find best vendor
............• Work up cost est. to clients
............• Track profit/no-profit
......Opening Jobs
............• Database entry
............• Physical Folder
......Trafficking of jobs
............• Insure jobs are on schedule
............• P/u and delivery of items from/to vendors and clients
......Invoicing
............• Currently use Quark
............• We need to introduce a Filemaker Pro System
......Vendor payment
............• Use Quicken
......Collection
............• Keep track of and collect from past due clients
............• Use collection services
Skills
......Computer skills
............• Word Processing
............• Some production work on computers (Quark, Photoshop) we will train
......Accounting
............• Quicken or Quickbooks skills a plus
......Personality
............• Detail oriented • Fast & efficient • Organizer • Stickler for details and perfection
............• Good with numbers, enjoy solving problems
............• Friendly & cheerful • Calm under pressure • Good phone & client contact skills
............• Able to work without supervision, self-motivated, self-starter
............• Able to take direction • Not afraid to ask questions
............• Able to work in small home office and creative environment
............• Willing to learn or promote new tasks, skills, methods (ie: web, graphic production)

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Position Requirements

 


Garson Design Services
Fairfield, CA 94533
707 439-5323

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• Responsibilities

• Accounting
• • Vendor Payment
• • Invoicing
• • Collections
• • Timesheets
• • Track profit/loss
• • Credit Card Proces.
• • Bank Card Statement
• Computers
• • Troubleshoot
• • Backup
• Cost Estimating
• • Call Vendors
• • Work up C.E.s
• Trafficking Jobs
• • Weekly "To Do" List
• • Opening Jobs
• Office
• • Answer phones
• • Update How•
• • ToDo...Database
• • Filing
• • - File done jobs
• • - File mail from
• • • vendors
• • Order Supplies
• • Delivery & p/u
• • Perfect record-
• • keeping
• LongTerm Projects
• • Learn FM Pro
• • Convert
• • Timesheets to
• • FMPro
• Production
• • Word Processing
• • Prep files for
• • designers
• Sales
• • Answer phones
• • Send/fax inquiries
• • sales info
• • Setup appts.
• • Produce Sales
• •Materials
• Web
• • Update sites from
• • client changes






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