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MONTHLY:
• A visual check should be made the first monday of each month. Sooner during busier periods.

• Check off items needed on Supply Order List. Line out items NOT NEEDED! Otherwise they
• may send all items on list...it has happened!

• Check if anyone in office has needs, post date/time of order, fax order

RECEIVING ORDER :
• Check items ordered on Supply Order List against OfficeMax shipping receipt
• Items received check off on Supply Order List
• Any items not received note status, ie: backordered, etc. If questions, call OfficeMax.
• Put items away, rotate stock, newest to the back
• Put OfficeMax shipping receipt in black Tax Folder: Office Supplies
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LONG TERM:
• All personnel are to check off items BEFORE they run out. Ie: If you are opening last ream of
• copy paper, note a reoder on list.

• Update Supply Order List digital file as necessary when new catalogs come in, to show revised
• page #s, price increases, etc.


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Ordering Office Supplies

 


Garson Design Services
Fairfield, CA 94533
707 439-5323

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• Responsibilities

• Accounting
• • Vendor Payment
• • Invoicing
• • Collections
• • Timesheets
• • Track profit/loss
• • Credit Card Proces.
• • Bank Card Statement
• Computers
• • Troubleshoot
• • Backup
• Cost Estimating
• • Call Vendors
• • Work up C.E.s
• Trafficking Jobs
• • Weekly "To Do" List
• • Opening Jobs
• Office
• • Answer phones
• • Update How•
• • ToDo...Database
• • Filing
• • - File done jobs
• • - File mail from
• • • vendors
• • Order Supplies
• • Delivery & p/u
• • Perfect record-
• • keeping
• LongTerm Projects
• • Learn FM Pro
• • Convert
• • Timesheets to
• • FMPro
• Production
• • Word Processing
• • Prep files for
• • designers
• Sales
• • Answer phones
• • Send/fax inquiries
• • sales info
• • Setup appts.
• • Produce Sales
• •Materials
• Web
• • Update sites from
• • client changes






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Office Administrator Resource
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