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1. Processing Statements (orig:08/09/00 - rev:02/13/01):
1. 1. Staple Merchant Statement (if multiple pages) at upper left corner, diagonally
1. 2. 3 hole punch
1. 3. Get Binder: Checking #2, go to Merchant Card section, pull out Slip/Batch Header slips
1. 5. from clear folder (Sales Slips Awaiting Merchant Card Statement).

1. 4. Verify
Merchant Statement deposits against actual Sales Slip/Batch Header totals
1. 5. Mark in red pen checkoff arrows and Job#/Client/Inv# next to each Statement line item.
1. 5. Note: Slip/Batch Header not covered by this Merchant Statement please put back in clear 1. 5. folder.
1. 6. Staple Slip/Batch Header to upper part of Merchant Statement between hole punches.
1. 7. If you have no activity, then you are charged the minimum of $30/month
1. 5.1. Post this amount in Quicken
1. 5.2. Make BzCk 0555-029750 window active
1. 5.3. Go to Quickfill Transaction window
1. 5.4. Double click on: *WF - Merchant Card Chr. - $30.00
1. 5.5. Correct date in Quicken as per on Merchant Statement next to billed.

1. 8. If you have activity, you ar charged the minimum $30 PLUS a percentage of amounts over 1. 5. approx. $600 - 800.

110. Put statement into binder
111. Get Binder: Invoicing This step is to verify bank deposit of payment into our account
112. Find the invoice(s) that correspond with the the above
deposits - (they will have a yellow 1. 5. 1. post-it note tag (NEED VISA $)
1. 5.1. To find invoice# look back at Credit Card Sales Slip
1 . . 2. Remove yellow post-it note tag (NEED VISA $)
1. 5 3. There should be a red stamp:
1. 5.2. Ran Visa: 00/00/00
1. 5.2 .In Quicken: 00/00/00
1. 5.2. On Statement: 00/00/00 <-- Fill in this one.
113. All done!

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Bank (Visa, etc.) Card Statement Processing Steps

 


Garson Design Services

Fairfield, CA 94533
707 439-5323


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Responsibilities

Accounting
Vendor Payment
Invoicing
Collections
Timesheets
Track profit/loss
Credit Card Proces.
Bank Card Statement
Computers
Troubleshoot
Backup
Cost Estimating
Call Vendors
Work up C.E.s
Trafficking Jobs
Weekly "To Do" List
Opening Jobs
Office
Answer phones
Update How
• • ToDo...Database
Filing
• • - File done jobs
• • - File mail from
• • • vendors
Order Supplies
Delivery & p/u
Perfect record-
• • keeping
LongTerm Projects
Learn FM Pro
Convert
• • Timesheets to
• • FMPro
Production
Word Processing
Prep files for
• • designers
Sales
Answer phones
Send/fax inquiries
• • sales info
Setup appts.
Produce Sales
• •Materials
Web
Update sites from
• • client changes






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